Privacy Policy & Terms of Service

Effective Date: 2025

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Netlyn Mae PR & Digital Marketing, a DBA of Netlyn Mae & Co. (“Netlyn Mae,” “we,” “us,” or “our”), is committed to protecting your privacy and complying with applicable laws, including the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), and, where applicable, the Health Insurance Portability and Accountability Act (HIPAA).

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This Privacy Policy explains how we collect, use, disclose, and safeguard personal information when you visit our website, engage with our services, or interact with us in other ways.

 

1. Information We Collect

We may collect:

• Personal Information You Provide: Name, email, phone number, practice or organization name, and any details you submit via forms, audits, or consultations.

• Sensitive Information (HIPAA context): In cases where campaigns involve healthcare data, we comply with HIPAA and do not knowingly collect Protected Health Information (PHI) unless under a Business Associate Agreement (BAA).

• Automatically Collected Data: IP address, browser/device type, geolocation, site usage, and engagement patterns through cookies or tracking tools.

2. Legal Basis for Processing (GDPR)

Where GDPR applies, personal data is processed under:

• Consent (e.g., newsletter opt-ins).

• Contractual necessity (services requested).

• Legitimate interests (campaign optimization, fraud prevention, site security).

• Legal obligation (compliance with laws).

3. How We Use Your Information

We use your data to:

• Deliver services, consultations, and marketing solutions.

• Provide audits and performance reports.

• Enhance our website and campaigns.

• Send updates and insights (with consent).

• Maintain compliance with HIPAA, GDPR, and CCPA.

4. Cookies & Tracking

Our site uses cookies, pixels, and analytics tools to improve functionality and performance. You can disable cookies in your browser, but some features may not work as intended.

5. Data Sharing & Third Parties

We do not sell or rent personal data. Information may be shared with trusted vendors (analytics providers, secure hosting, email platforms). For healthcare-related projects involving PHI, we enter into Business Associate Agreements (BAAs) with all relevant vendors.

6. Data Security

We use technical, administrative, and physical safeguards (encryption, restricted access, monitoring) to protect your data. While no system is fully secure, we take all reasonable steps to prevent unauthorized access or disclosure.

7. Your Rights

Depending on your location, you may have rights to:

• Access, correct, or delete your personal information.

• Restrict or object to data processing.

• Request data portability.

• Opt out of marketing communications.

• Exercise CCPA rights (know, delete, opt out of sale of data).

• Withdraw consent at any time.

Requests can be made via our Contact Us form, and we will respond within 30 days.

8. Children’s Privacy

Our site is not directed to children under 16, and we do not knowingly collect their data. If such data is discovered, it will be deleted promptly.

9. Policy Updates

We may update this policy periodically. Updates will be posted here with a revised effective date. Continued use of our site or services means you accept these updates.

10. Contact Us

For questions, concerns, or rights requests, please complete the Contact Us form on our website. Submissions are handled securely, and we will respond within 30 days.

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